Tested Tools The Program Cycle is how policy gets translated into action and how USAID supports countries on their Journey to Self-Reliance. These reports are straightforward and contain a detailed summary organized in a sequence. What we also noticed during our field visit was the difference in relative poverty in these areas in comparison to Punjab and Sind. Edit & Download.  A diagram for a lead sentence sometimes helps to summarize:  Who:               What agency, organization or leader, What:               X topic/project/problem, Action:             was decided/debated/reviewed/presented/trained, Resulting in:     what was decided (if nothing, say it), Why:                This matters because…, Where:             at a meeting/town hall/work shop/media interview, When:              at X location on X date, Numbers:         estimated or actual beneficiaries, impacted persons. Trip Report Template is a simple TRIP REPORT FORMAT. This tool is intended to be used at the end of a staff member’s tenure and for the incoming... What is this? The authors’ views expressed in this publication do not necessarily reflect the views of the United States Agency for International Development or the United States government. The format for a trip report is the same as for other official Air Force written communications, the Official Memorandum. What is a Business Trip Report? A reliable source or person can be quoted for numbers or data (census data, school enrollment staff or Ministry of Health official). The reporting of indicators or results shows that the activities are aligned and work to goals and they are not random activities. (Credit: Rwanda LAND Project) So what is the problem?  I blame story-telling traditions that start at the beginning, vocabulary choices that seek to impress rather than communicate, formal writing in school work and often an implied message from home offices that the reports matter more than the work. Train + Mentor FINAL REPORT RWANDA LAND PROJECT Contract No. Administration sometime consumes considerable time. The reason for the decision was X, X and X. Category Most people in these h areas have their own concrete houses and electrification in also quite common. The Program Cycle is how policy gets translated into action and how USAID supports countries on their Journey to Self-Reliance. AID-696-C-12-00002 Cover photo: A wife and husband with their family discuss their perceptions of joint land ownership during the gender and land assessment. AID-OAA-TO-14-00041 Evaluation of the project process, outputs … This report is made possible by the generous support of the American people through the US Agency for International Development (USAID), under the terms of cooperative agreement number AID-OAA-A-11-00021. Managers and leaders of organizations should be aware of this, and must determine how to support staff, handle problems or address issues.   Program reports are sometimes viewed as a burden, but it can be simplified if writers prioritize the most important news in understandable language.  This is not an English as a second language issue because people can easily verbally summarize highlights from their work in conversation. Participant data is sometimes collected for attendees, participants or beneficiaries and summarized in a report. •A report should be in a proper format. “The Chair and four members met on November 3, 2016 in the village to discuss culverts and were served lunch.” This is not news, a result, or even very interesting. As USAID_Jordan_IP_Quarterly_Report_Template.docx Tags: Communications Guidelines and Procedures Technical Document Template Monitoring and Evaluation Support Project (MESP) supported the Program Office (PRO) at the Mission to develop a proposed template to help guide Implementing Partners (IPs) in developing their Quarterly Reports (QRs). March 2017 . It is rare for there to be results or progress on indicators each week. Informing staff at Country Office, Bureaux and Headquarters of the current status of (i) The Program Cycle is USAID’s operational model for planning, implementing, assessing, and adapting development programming in a given region or country. give any information on the planning of a report, on the sources of information, nor on how to collect evidence 2. Such a kind of report must include the reason for the trip, what was discovered, and the conclusions. When speaking to managers who ask how a meeting went while passing in the hallway, staff often do a better job summarizing events verbally than they do in writing.  Translating this verbal exchange into the written word sometimes helps with report writers. PROJECT EVALUATION REPORT . A bullet format is helpful so this section does not get too long. You may notice that in AFMAN 33-326, Preparing Official Communications, Chap 3, there are very detailed instructions on preparing an official memorandum. The monitoring team will not bother you if a specific indicator or goal is stated in the report. Staff often complain about report writing cutting into program work. The link takes you to an annotated Word template of the session reports that LEARN generates when it facilitates the CLA self-assessment and action planning process with teams. If this is the bulk of the report after the start-up phase of the project, the staff is spending too much time on administrative issues. SECURITY SECTOR GOVERNANCE SECURITY SECTOR INSTITUTION BUILDING TOOLKIT Contract No. This saves time in reporting throughout the lifecycle of the program because results can be cut and pasted in monthly, quarterly and yearly reports. Web & Mobile, Region Consider a weekly report format that includes: [1] Data can be described in a footnote.  The total of 285 market visitors was calculated by averaging busy and slower days during a week in September.  If using a quote, “There are roughly 250 shoppers on weekdays at the market,” according to the Manager. Visit reports serve as a reference for any assessment needed to improve the place that is involved. USAID Logo Files. Format News and Press Release Source. United States Agency for International Development or the United States government. Select Category When should this be used? USAID ‐ DRC Report Final ... the end of the trip, ICF presented this project to all the stakeholders, including the World Bank. Sample Questions for Beneficiary Interviews. Quickly Customize. A report was submitted by Robert J. Freitas, Project Director for a November 16-23, 2002 trip in which to begin IALC USAID/ANE funded cooperative agreement activities in Jordan that deal with wastewater reuse, appropriate reuse of treated wastewater, and bio-solids reuse. Report templates with a structure that is easy and time-saving often help managers.  The first sentence should summarize what issue was decided, argued, or discussed. National Security Advisor Robert O’Brien Announces $20 Million in USAID Funding to Clean Up Agent Orange Contamination in the Socialist Republic of Vietnam. Project Closure Report Template mercial munication plan 768994 Business Quarterly Report Template Boblab 600650 Our main objective is that these end of project report template photos collection can be a resource for you, give you more references and of course present you an awesome day. Tough Audiences The results and impact of the meeting or event matter the most, and everything else is secondary. Project Reference No. These are the most important accomplishments or results of the week. The meeting/town hall/workshop/media interview also addressed another topic/project/problem X. EVALUATION REPORT. Fill, sign and download Report Templates online on Handypdf.com ... Research Report Template - USAID Learning Lab. It was prepared independently by John Michael Kramer and Karen Azeez for Social Impact, Inc. The development of the report format is based on the Country Office Project Report, introduced in 1991, but the new format has been extended to cover all WFP operations. WRITING A REPORT 2.1 ORGANISATION The purpose of a report is to inform the reader. This section shows managers how work moved forward towards results. Welcome to the USAID Monitoring Toolkit!The Monitoring Toolkit:Curates the latest USAID Program Cycle guidance, tools, and templates for monitoring USAID strategies, projects, and activities.Is a resource for USAID staff members and external partners who manage or implement USAID efforts.Complements USAID’s Program Cycle Operational Policy (codified in ADS 201) and is … The report from a 17-month review was released in December 2010. Staff often complain about report writing cutting into program work. Weekly reports can be facilitated by providing a template to help with bullet points, which forces people to state information in a short and concise manner.  Having a template is especially important if staff or volunteers are reporting from the field or from program departments. Sometimes called a financial year or budget year, a period used for calculating annual (“yearly”) in businesses and other organizations. These are all the program work that lies ahead, listed by importance. Here is a real life example of two projects doing the same work in different regions.  The first project had a weekly reporting template that was based on the structure of the final report.  The second project had multiple report formats through the lifecycle of the project over four years.  You can imagine which program saved thousands of hours in staff time on report writing. You are free to share your comment with us and […] Lee Supporting sentences after the first summary sentence in the report:Â. TRAINING REPORT Integration of the Minimum Dietary Diversity-Women (MDD-W) into the Household Budget Survey in Sughd Region, Tajikistan Conference Hall, Agency on Statistics under the President of the Republic of Tajikistan Khujand, Sughd region, Tajikistan 27 April – 1 May 2015 Claudia Lazarte, Sabir Kurbanov, Warren T.K. Deliverable Frequency # of Copies Medium/Format Submit To [Insert the deliverable, i.e., the DoD Business Process and Agency Operating Models Report and the PWS paragraph number, i.e., PWS paragraph 5.5.] FINAL REPORT THE FIVE YEAR JOURNEY OF USAID HELM: WORKING TOGETHER TO STRENGTHEN HIGHER EDUCATION IN INDONESIA Contract No. ment principles. A visit report is a report that helps a visitor document the procedures and processes at an industrial or corporate location visited. The ideal trip report will be a one to three page document written in point-form style. Select Region 17. • Reports present adequate information on various aspects of the business. USAID Learning Lab hosts a number of resources and examples that showcase how CLA has been used in practice. This is where hiring staff, internal meetings or training, creation of materials, event organization, and translation is included. Instantly Download Project Closure Report Template, Sample & Example in Microsoft Word (DOC), Google Docs, Apple Pages Format. Evaluation plan and instruments 10 7.2. USAID report writing for development, USAID template. Eurasia AID-OAA-I-13-00032 Task Order No. Performance Evaluation of USAID/Pacific Islands Global Climate Change Portfolio . The information provided on this website is not official U.S. government information and does not represent the views or positions of the U.S. Agency for International Development or the U.S. Government. The status should be measured six months after completion of those evaluations/assessments. AID-497-C-12-00001 Fillable and printable Report Templates 2021. It helps administrative teams to understand what is next and what is needed. Available in A4 & US Letter Sizes. 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